Adam Gartenberg's Blog

Data Management e-Mail Signature

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• Author: Adam Gartenberg
• July 30, 2008
• Category:

Promoting our Data Management communities are as easy as adding an automatic signature to your e-mail.   Here are the necessary files and instructions for adding an e-mail signature to your Lotus Notes e-mail.  (I'm sure this can be done with Outlook, as well, but I don't have first-hand experience with how to do so.)

Instructions
1.  Download the signature files
Right-click on the following links to download both the  "dm_signature_text.htm" and "dm_signature_image.gif " files and save them to a convenient location - like "My Documents."

2.  Personalize your signature file with your name, address, etc.

• Open the "dm_signature_text.html" file with Notepad (do not use MS Word).
• Scroll down to the section titled START PERSONALIZING BELOW
• Replace NAME with your name.
• Replace TITLE and ADDRESS in the same manner (or customize with additional information).
• Replace both occurrences of your INTERNET E-MAIL ADDRESS with your e-mail address (e.g. name@us.ibm.com), and make sure not to delete the > bracket at the end of the first line
• Replace PHONE with your phone number
• Add any OPTIONAL ADDITIONAL TEXT (additional phone numbers, blog address, etc.) or remove that line
• Save the file
• Double-click on the file to launch it in a browser and make sure it looks the way you want it to.

3.  Add the signature file to your e-mail.

• In Lotus Notes, complete the following steps
• Open a new e-mail
• Select Tools, and Preferences and follow the installation instructions below.
• Go to your PREFERENCES menu.
• Click on the SIGNATURE tab.
• Browse to the location of the HTML file you wish to use in your My Documents folder.  
• (Hint: you may have to change File Type to HTML to see the file name.)
• Select the file and click OK
• Open a new note to confirm that the signature has been included and looks the way you want it to!

4.  Send this URL to all of your friends!

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